Business Meetings and Minutes

North/Central and South State Scholastics Meeting Minutes 2018

Below are the unapproved meetings from the State Scholastics Meeting in June 2018.

Several motions were deferred to the SWO because they have no influence on Scholastic Chess in Texas. This is a summary of the motions that passed.

Luis Salinas offered an update to Section 2 C of the bylaws, referring to the enforcement of scholastic section eligibility rules. “There should be no exceptions granted. On this the ruling is very unclear, and there have been no ruling on this. Every decade or so someone lets a 6th grader play in the Elementary school section.” He went on to explain with examples that selective enforcement can have the appear-ance of bias when there are some situations that exceptions are made. So, the point is to have clear and comprehensive rules with no exceptions. The motion passed 26-0 in the South Region and 34-0 in the North.

Luis offered a motion to close the loophole that allows a kid to play up in a section. This concerns home school delinea-tion of grades to middle school designated sections. Luis explained there were past rulings where a 6th grader in a private school grades with grades K-6 were required to play in a middle school section. It discourages participation when you can’t play with the kids in your school as part of your team. The discussion on this motion covered a wide range of questions, and anyone who has questions about the mo-tion should look up those minutes, because your concerns are likely addressed there. This motion does not affect pub-lic or private schools, only homeschools, and specifically designates all K-5 homeschool players are in the Elementary sections, while grades 6-8 players are in middle school, and 9-12 is High School. The discussion acknowledged some private schools have differing grade delineations, and this update does not affect private schools. In the south, the motion passed 27-0 with 1 abstention. In the North, this motion passed 24-1, with no officially recorded abstentions.

Next motion – If a regional doesn’t draw 350 players, they can have an open regional event, which means they can have players from other regions play. If you don’t make the threshold, you don’t have to have an open regional event, but you are allowed to. If you do exceed that number of participants, you may not have an open event. This is al-ready a rule, but the threshold is 150 players. The idea of increasing that number is to allow the events to draw enough players to have a chance of being profitable. In the south, the motion passed 25-0 with 2 abstains, and in the north the vote passed 28-0 with no recorded abstentions.

Richard Newmann offered a motion intended to promote financial transparency. “All Scholastic TCA events must dis-close fees collected and incumbent expenses verified by receipts with a list of all parties that received more than $200. This must be disclosed within the first 60 days after the event. Any tournament less than 100 players is exempt from this requirement. This includes regional scholastic tournaments. The report should go to the TCA treasurer and properly published.” In the south, this motion passed 27-0. In the north, 28-2, with no recorded abstentions.

A motion was offered after a lot of discussion related to specifics of Region 10 regional tournament awards, and the selection of the region 10 director. This appears to be a reaction to prior events. The specific motion is “All region 10 TCA scholastic chess tournament bids to include regionals have to be disclosed after the closing day of the bidding process. Each school district within region 10 will have 1 vote. No one can vote on a bid they are receiving compensa-tion from. The scholastic member and the regional director shall reside within region 10. Each school district within region 10 will have 1 vote on who the regional director and scholastic member is.” Luis pointed out that the regional directors are on the board of directors for TCA, and “I’m not sure you should be letting other people pick who is on the board of directors of TCA.” In the south, the vote was 14-0 with 8 abstentions. There was a very lively discussion of this motion in the north region, but the motion carried 24-3, with 3 abstains.

Next Motion – “Anybody receiving monetary gain from a TCA Scholastic event must submit to a background check through TCA once per year.” In the south, this passed 14-0 with 2 abstains. In the north, it was 19-0 with 4 abstains.

Vish introduced a new motion. “All TCA events must dis-close fees collected and incumbent expenses verified by receipts with a list of all parties that received more than $200. This must be disclosed within the first 60 days after the event. Any tournament less than 100 players is exempt from this requirement. This includes regional scholastic tournaments. The report should go to the TCA treasurer and be properly published.” This was tabled to be discussed at the Southwest Open.

TCA is Seeking USCF Delegates

TCA is selecting new USCF delegates. If you meet the criteria below and would like to be appointed, please email TCA president Eduardo Rios at riSKIPTHISose@nwcaANDTHISble.net.

Delegates must be over the age of 18, must have a valid USCF and TCA membership, must be a Texas resident, and must commit to attending the USCF business meeting during the US Open (held in Madison, Wisconsin) between July 28 and August 5, 2018. Preference will be given to past delegates who communicate with us by October 10, 2017. Preference will then also be given to new nominees who, if previously appointed as a delegate, canceled at least 90 days before the event.

After October 10th, TCA will accept nominations on a first-come first-serve basis. The TCA Secretary will confirm with all appointed delegates by May 1, 2018 to ensure they are planning to attend. If they cancel then they will need to formally resign and we will appoint the first alternate, etc.

Meeeting Minutes from September 3, 2017

Below are the unapproved minutes of the September 3rd meeting of the TCA membership.

Call to Order

President Eddie Rios Called the Meeting to order at 8:35am

Present’s Report

President Rios reminded all that TCA has a non-profit mission. There were introductions of the officers. The following items were noted:

  • Texas in now on the map with Vish Viswanath on the USCF Executive Board.
  • TCA has a new website
  • Jim Hollingsworth volunteered to manage the TCA Facebook page.
  • A request was made for persons interested in being a USCF delegate.
  • Consideration is being given increasing the number and preparation of TDs.
  • Consideration is being given to providing financial help to USCF delegates.

Approval of Minutes

No minutes have been submitted for approval.

Treasurer Report

Treasurer Swafford intends to have a financial statement by September 10 and published in the next issue of “Texas Knights”. The current tournament accounting is not complete, but about $2,700 is in BOA account. The following items were noted:

  • A long-term strategy for corporate relationships to improve corporate giving might be considered.
  • A donation button should be added to the website.
  • The current Southwest Open tournament is operating at a loss as was predicted, and it was suggested
  • that the greatest factor in the loss is the norms tournament.

Election Business

Results from the Recent TCA Elections are as follows:

52 of 179 distributed ballots were cast
2 were paper ballots, 0 cast; 177 ballots were electronic, 52 cast

Candidate: President 
******************* 
Dr. Aaron Guerra: 2 votes (4.0%) 
Eddie Rios: 46 votes (92.0%) 
Luis A Salinas: 1 vote (2.0%) 
Richard Newman: 1 vote (2.0%) 
Abstentions: 2 

Candidate: Vice President 
************************ 
Tom Crane: 4 votes (8.5%) 
Forrest Marler: 43 votes (91.5%) 
Abstentions: 5

Candidate: Secretary 
******************* 
John Hyltin: 45 votes (100.0%) 
Abstentions: 7

Candidate: Treasurer 
******************* 
Barb Swafford: 51 votes (100.0%)
Abstentions: 1

Vish Viswanath moved to approve election Results. Luis Salinas seconded the motion. The motion to approve the election results passed unanimously.

Old Business and New Business

Item 1

Luis Salinas moved that TCA award itself the 2020 South Texas Scholastic bid. The motion was seconded by Jim Hollingsworth. The motion passed with seven votes for, zero against, and one abstention. The 2019 Super State and 2019 Texas State and Amateur Tournaments were awarded to Luis Salinas.

Item 2

Luis Salinas withdrew his previous motions to make a TCA College Chess Committee, to define Texas Collegiate Superfinals in the Bylaws, and to make those changes go into effect immediately. Without objection he substituted a motion to change Article IX Section 1 O to read:

  1. Texas Collegiate Championship.

This tournament shall be held in the fall, and open to students enrolled full-time or part-time in col-leges or universities. The highest finishing Texas player will be Texas Collegiate Champion. There will be only be individual prizes.

The motion passed with 9 votes for, 0 against, and 0 abstentions.

Item 3

Luis Salinas withdrew his previous motion to change Article IX, Section 1 U and a motion to make the change immediately. Without objection he substituted a motion to change Article IX Section 1 U to read:

  1. The Southwest Collegiate. This tournament is now being organized by the Texas College and Uni-versities. They determine the dates and format.

The motion passed with 9 votes for, 0 against, and 0 abstentions.

Item 4

Luis Salinas moved that the following change be made to Section 2:

Section 2. Annual Junior Chess Meeting

The annual junior chess meeting shall be held during the North/Central Texas Scholastic Champion-ship and the South Texas Scholastic Championships or in every third year the Super State Scholastic. The tournament director or organizer shall plan for this meeting to take approximately ninety minutes. The Agenda shall focus on issues unique to Texas Junior Chess. If North/Central and South Texas Scholastic meetings pass contradictory motions, then the matter will be resolved at the South-west Open Membership Meeting.

The Motion Passed with 9 votes for, 0 votes against, and 0 abstentions.

Item 5

Luis Salinas moved to modify Article V section 5 F to read:

Regional Directors shall be appointed by the President to each geographical area of Texas (as specified in Appendix). Regional Directors should reside in the Region they represent.

The motion failed with 0 votes for, 9 votes against, and 0 abstentions.

Item 6

Eddie Rios moved that the following changes be made to the Bylaws:

The regional Scholastic Championships must be held within the Region it belongs to.

The Regional Scholastic Championship shall be awarded by the Region Director explicitly. In case of competing bids, the scholastic rep for the region and the Scholastic Chair shall form two thirds of the committee along with the Region Director to make the awarding decision.

Submission for a Regional bid must be done by an employed scholastic sponsor of the School Club that is submitting.

A letter from the school administrator (Principal) recognizing the sponsor as a full time contracted paid educator for the school must be submitted as part of the bid. A letter for said Sponsor sub-mitting a bid and asking for same. A Flier designating all required information for the vent, must be included. A copy of the bid shall be sent to its perspective Region Director before July 15 of that year. Only one event per school will be awarded until the regional schools run full circle. If more than one District then a different district will be considered each year. If more than one bid, then the Region Director shall make the choice based on “best bid” and use a criteria that is applied to all bids. The Region Director ay consult with President if need be.

These shall be open only to students residing in or attending school in same region as the tourna-ment. [Notes: (1) A TCA region that does not hold a regional forfeits its priority in the next bidding cycle for the Texas Scholastic Championships and for the Texas Grade Championships. (2) If a re-gional draws less than 150 players the previous year (or is not held), then the next year the regional can be held as an open event. It will be up to the organizer to decide whether out of region players can win trophies.

Vish Viswanath moved to table the motion and the motion to table was agreed upon by acclamation.

Item 7

Jim Hollingsworth moved that the President appoint a fundraising chairman to lead a committee to raise funds for TCA. During discussion, it was determined the motion was unnecessary because the TCA President has the authority and power to create programs and appoint individuals into any posi-tion as he deems necessary. Jim Hollingsworth withdrew his motion. Subsequently, Eddie Rios ap-pointed Jim Hollingsworth as TCA’s statewide Fundraising Chairman, to develop fundraising strate-gies and programs, and to represent TCA with corporations and charity organizations such as the United Way.

Eddie Rios Reelected TCA President in 2017 TCA Election

The election results for the 2017 TCA Election are in and are listed below.  The election was conducted online and by paper ballot starting July 15, 2017 and ending August 20, 2017. Fifty-two ballots were cast.

Candidate: President
*******************
Dr. Aaron Guerra: 2 votes (4.0%)
Eddie Rios: 46 votes (92.0%)
Luis A. Salinas : 1 vote (2.0%)
Richard Newman: 1 vote (2.0%)

Eddie Rios wins with 92.0% of the vote.
Votes tallied: 50
Abstentions: 2

Candidate: Vice President
************************
Tom Crane: 1 vote (2.1%)
Forrest Marler: 43 votes (91.5%)
Thomas E. Crane: 3 votes (6.4%)

Forrest Marler wins with 91.5% of the vote.
Votes tallied: 47
Abstentions: 5

Candidate: Secretary
*******************
John Hyltin: 45 votes (100.0%)

John Hyltin wins with 100.0% of the vote.
Votes tallied: 45
Abstentions: 7

Candidate: Treasurer
*******************
Barb Swafford: 51 votes (100.0%)

Barb Swafford wins with 100.0% of the vote.
Votes tallied: 51
Abstentions: 1

Answer: Do you read the digital edition of Texas Knights?
***********************************************************
Yes – I read the digital edition: 12 votes (27.9%)
No – I don’t read the digital edition: 31 votes (72.1%)

Votes tallied: 43
Abstentions: 9

Answer: Do you download/use the games.pgn files?
**************************************************
Yes – I download/use the games.pgn file.: 14 votes (31.1%)
No – I don’t download/use the games.pgn file.: 31 votes (68.9%)

Votes tallied: 45
Abstentions: 7

Answer: Do you download/use the tactics.pgn files?
****************************************************
Yes – I download/use the tactics.pgn file.: 15 votes (33.3%)
No – I don’t download/use the tactics.pgn file.: 30 votes (66.7%)

Votes tallied: 45
Abstentions: 7

2016 Election Results

Ninety-One (91 of 305) ballots were returned which consisted of thirty-two (32 of 194) paper and fifty-nine (59 of 111) electronic ballots.

Voting Results (Paper/Electronic, Total):

PresidentEddie Rios (25/44, 69)
                 Richard Newman (5/6, 11)
                 Forrest Marler (0/1, 1)
                 Vish (0/1, 1)
                 No Vote (2/7, 9)
               
Vice PresidentForrest Marler (18/48, 66)
                         Anthony Guerra (4/2, 6)
                         Eddie Rios (0/2, 2)
                         R. Lynn Leone (0/4, 4)
                         No Vote (10/3, 13)

SecretaryLori Balkum (19/56, 75)
                 Eddie Rios (0/1, 1)
                 No Vote (13/2, 15)

TreasurerBarb Swafford (18/56, 74)
                 Eddie Rios (0/1, 1)
                 No Vote (14/2, 16)

Thank you to all that participated.  

If you received a paper ballot this year and would like to participate electronically in future elections, please send your name, mailing address and email address to Barb Swafford or Jeff French.